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Bradford & District Chess Association Meeting Minutes - 24th April 2008 (Latvian Club)

Opening: The monthly meeting of the BDCA committee was called to order at 8.00pm by Chris Watson.

Attendees: Chairman: Chris Watson, Hon. Secretary: Dennis Breen, Academy Dir: Charles Wood, President: Ihor Lewyk. Apologies: Stuart Swire 

A.  Approval of Agenda - There was an agenda submitted and approved by all present.

B.  Approval of Minutes

The minutes of the previous meeting have been issued and are available on the BDCA website they where signed and approved by Dennis.

C.  Open Issues

The meeting opened with a discussion on the state of the committee and poor attendance over the last four months. Again only four members turned up and Chris informed the meeting that a letter had gone out to all secretaries and club captains. There has been no response but Chris had spoken to a few people whom expressed an interest when he attended the individual competition on Tuesday night, so we await the AGM and see who comes forward.

AGM, preparations were discussed and an agenda put forward which will be on the web-site shortly.

Chris had again spoken to Stuart Swire to obtain update on Congress. Stuart and Chris to update on application forms at AGM. Ihor to check with Andrew (treasurer) deposit has been paid. Also arrange with venue catering arrangements.

As the Treasurer was not present no update on BDCA accounts was possible.

D.  New Business

Dennis informed finals of Hepolite trophy and plate are arranged for the Polish Club venue on Tuesday 29th April 2008: Trophy Final: South Bradford v Polish; Plate Final: Bradford Internationals v Ilkley B.

Charles informed the meeting the next Academy tournament will be on 11th May at the Latvian Club with over 70 entrants expected. Also, that the Chess for Schools initiative had presented 10 sets to Tong School Bradford by the PM Gerry Sutcliffe, this will be in the T&A.

Ihor has agreed to contact ChessMaze re sponsorship for the Congress and Handbook as we no longer need to rely on there chess sets at Congress due to the Academy's equipment.

Ihor and Charles informed the meeting the success of the Academy and the new Division 4 teams for the next season. Charles will update all at the AGM.

A discussion on the recipient of the BDCA Carey Award followed with proposals but forward. The winner will be announced at the Presentation night on Friday 23rd May at the Latvian Club.

E.  Agenda for Next Meeting

Introduction of the new committee, BDCA Handbook, Bradford Chess Congress, Update on Accounts by Treasurer

Adjournment:             

Meeting was adjourned at 10.10 by Chris. The next committee meeting will be at 8.00pm on 31st July 2008 at the Latvian Club, Clifton Villas.

Minutes submitted by: Chris Watson.

Bradford & District Chess Association Meeting Minutes - 27th March 2008 (Polish Club)

Opening: The monthly meeting of the BDCA committee was called to order at 8.00pm by Chris Watson.

Attendees: Chairman: Chris Watson, Hon. Secretary: Dennis Breen, Academy Dir: Charles Wood

A. Approval of Agenda - There was an agenda submitted and approved by all present.

B. Approval of Minutes

The Minutes of the previous meeting issued and available on BDCA website and signed and approved by Dennis. Still awaiting on December and January meeting minutes. Outstanding a report from Ihor re point 5 of last meeting.

C. Open Issues

The meeting opened with a discussion on the state of the committee and poor attendance over the last three months. Again only three members turned up and Chris informed the meeting that an email had gone out to all E-group members. Also the previous minutes of the meeting was on the website over the last two weeks with the date and time of this meeting. Chris had agreed to write a letter to all club secretaries and club captains outlining the present position but had been detoured from doing this by other members of the committee, whom still did not turn up for this meeting. So will now action in the next week. It was also agreed to invite past members of the committee to the next to see if there situations had changed and they might reconsider joining the committee.

Dennis raised his concern that this year's invoices for clubs and teams had not been received; as the Treasurer was not present we could not inform him if this was the case. Also some concern by all present at the meeting regarding signatures required for BDCA cheques and this needs to be addressed urgently as Andrew has expressed that he will no longer be treasurer and Ihor relinquishing some of his responsibilities.

Chris rang Stuart Swire while at the meeting to obtain update on Congress; Stuart agreed to carry on with his role at this year's congress and will email Chris with the current version of the application forms. Chris also expressed that if no other person comes forward at the AGM he would take on the Congress Directors role for this year.

Dennis supplied Ihor with Hepolite draw for finals and last round of Clough Trophy which is to be played on Tuesday 22nd April and not 24th as shown in BDCA Handbook, Chris apologizes for this mistake, to put on the BDCA website.

D. New Business

Change of venue to the Latvian Club for the next meeting with invitation to all club secretaries and club captains.

Charles to look at BDCA constitution re-membership and committee officials.

Dennis, Charles and Chris put submitted changes to the constitution and request any further submissions be delivered to the Hons Secretary by 15th April 2008.

Dennis brought our attention to a league match between MAPA & Bradford Destroyers and was asked to investigate further on this before making any decisions.

Charles informed the meeting about an arranged Chess Coaching meeting to be held at Latvian Club on Thursday 3rd April @ 7:30pm. This is a joint meeting between Bradford & Leeds chess associations. Any local chess coaches that would like to attend please inform Charles on 07796 246328

Venue for presentation night will be Latvian Club, Clifton Villas, on Friday 23rd May at a cost of £5 each, Pie & Peas, Chilli, pay on the night. BDCA to donate £20 for prize giving.

E. Agenda for Next Meeting

State of the committee members, AGM. Preparations, Bradford Chess Congress, Update on Accounts by Treasurer

Adjournment: Meeting was adjourned at 9.40 by Chris.  The next committee meeting will be at 8.00pm on 24th April at the Latvian Club, Clifton Villas.

Minutes submitted by: Chris Watson.

 Bradford & District Chess Association Meeting Minutes - 28th February 2008 (Latvian Club)

Opening: The monthly meeting of the BDCA committee was called to order at 8.00pm by Chris Watson.

Attendees: Chairman: Chris Watson, Hon. Secretary: Dennis Breen, Academy Dir: Charles Wood, President: Ihor Lewyk. 

A. Approval of Agenda - There was an agenda submitted and approved by all present.

B. Approval of Minutes - Minutes of the previous meeting not issued - still awaiting Decembers minutes.

C. Open Issues

The meeting opened with a discussion on the state of the committee and poor attendance over the last few months. Chris agreed to write a letter to all club secretaries and club captains outlining the present position.

At the December meeting it was approved to change the committee meeting to a more standardized format and have the meeting on the last Thursday of the month. January's meeting had only two attendants, Ihor and Dennis.

Dennis informed the meeting of his new email address, breendennis@yahoo.co.uk, can all club secretaries and captains please action this in their official handbook.

Dennis supplied Ihor with the Hepolite draw for the semi-finals to put on the BDCA website.

Ihor looking at the legalities of our association and congress in relation to public liability and CRB checks

Charles expressed his concerns that he would be busy over the next year working with the ECF on managing their schools program that he would not have time to commit to the committee. Also the next Academy Sunday tournament will be on Sunday 23rd March at the Latvian Club where it is expected the new Fattorini Cup will be presented.

D. New Business

Change of venue for next committee meeting and invitation to all club secretaries and club captains.

Chairman to write to all club secretaries and club captains outlining current committee situation and invite to next meeting.

E. Agenda for Next Meeting

State of the committee members, Call for Emergency AGM, Bradford Chess Congress

Adjournment:             

Meeting was adjourned at 9.30 by Chris.  The next committee meeting will be at 8.00pm on 27th March in Polish Club, Edmund St.

Minutes submitted by: Chris Watson.

BDCA – Committee Minutes

Date of Meeting: 3/7/2007

Venue: Latvian Club, Bradford

Present: Chris Watson  (Chairman) Ihor Lewyk   (President) Dennis Breen (Secretary) Andrew Wainwright (Treasurer)  Ian Goater  (Press Secretary)   Karim Khan   Trophy Secretary) Charles Wood  (Academy Director) Phil Walker, Andy Walker, Ian Jewsbury, Gary Corcoran

  • Dennis Breen welcomed as Secretary following the AGM and contact details taken for committee purposes.
  • Treasurer Report – AW reported on the financial state of the association.
  • Agreed that AW should have the accounts audited by Derrick Mason at the earliest possible opportunity and definitely before the next meeting.
  • Identified that some clubs still owe monies from last season and AW is to chase these clubs.
  • Bob Burns Trophy – PW reported that entries were down on last year but the competition is progressing smoothly so far after 3 rounds Peter Shaw of Undercliffe is leading the field.
  • GC raised the issue of the venue for the competition – Committee agreed that PW runs the tournament and as Field is convenient for him it is at his discretion where to hold the tournament.
  • Bradford Congress entry forms started to be circulated around other congresses.
  • IL identified that the YCA had confirmed £50 prize money to the event as part of the Yorkshire Individual Championship.
  • IL confirmed that both Nigel Hepworth and Dave Tooley, who are arbiters based in Huddersfield, had offered to help at the event and advised that we take them up on that offer.
  • Accomodation for P.Purland needs organising.
  • I.L agreed to look into advertising on CEEFAX.
  • G.C volunteered to look at alternative advertising methods in the local area.
  • DB + P.W agreed to meet separately in the next month to do a full Secretary handover in preparation for next season.
  • Chris Watson to arrange for new score cards printing with DB’s address on.
  • Andy Walker agreed to print labels for the existing cards with DB’s address details on.
  • Charles Wood holding Academy Rapidplay – Sunday 8th July.
  • Chris Watson agreed to give out prizes at the event.
  • Charles Wood confirmed Bradford Renaissance and Undercliffe Revolution teams for Div 3 next season based out of the Latvian Club.
  • Charles also confirmed that MAPA are also definitely entering a team.
  • YMCA and Arc may also be entering teams – to confirm by end of July.
  • Charles has done a media recoding for Calendar News which is yet to air.
  • Charles has also been on the Pulse Radio and Yorkshire Radio Leeds.
  • Press entries have also appeared in the Telegraph & Argus and local community magazines about the Academy.
  • Nick Nixon is attending the British Championships at the request of the ECF.
  • ECF have ratified and are adopting the certification scheme used by the academy.
  • Charles still plans to set up a social enterprise but is waiting to hear on funding from the Bradford Innovation Fund first – Charles will chase the application made to the innovation fund.
  • Charles raised the issue of funding to the academy from the BDCA – to be reviewed at the beginning of the season.
  • CW identified 31st July as cut off date for all handbook information.
  • Due to new teams entering the 3rd division Unison are to be promoted – AW to contact Unison and make them aware of this.
  • Trophies – AW to pay the engravers + Karim Khan to distribute the trophies which have now been engraved.
  • Fatorini trophy donation to the league is in the pipeline.
  • Steve Webster Memorial Rapidplay – Latvian Club – Sunday 25th November.
  • Identified that new members to the committee need to be identified as AW and Georges Honore identied at the AGM that the treasurer and competition controller roles will be vacated at the end of the season.

Date of next Meeting: Thursday 2nd August, Latvian Club, 8pm

Submitted by: Andrew Wainwright (BDCA Minutes Secretary)